The new build process starts with a simple phone call to our office. A member account coordinator (MAC) will work with you through the entire process. The MAC will be a point of contact for the process, will verify your address and assist in getting your information.
If you'd like to expedite the process, download our new build form and bring it into the office or email it.
Please note that a $250 application fee is due with a new construction application. A site visit will not be scheduled until the fee is paid in full.
During the policy review stage of the process, the FreeState MAC team will communicate with members regarding the Aid in Construction policies of the cooperative. All paperwork and applications will need to be completed in this stage, and a credit check will be run to determine if a deposit is needed before moving to the next step.
If you have any questions about the policies, download our Construction Standards Guide.
Engineering and Staking
Once all paperwork is gathered, the MAC will process the Right-of-Way Easement. A staking engineer will visit with the builder or property owner and begin the process of determining what materials will be needed and how the project will be completed. Once the staking engineer has determined the scope of the project an invoice will be generated.
The invoice (cost) is valid for 60 days.
Disturbing or moving stakes, flags, or other markers could require another visit to redo staking. This could result in additional cost, as well as a project delay.
Payment and Scheduling
Prior to any work beginning, FreeState will need the following items:
- Paid Invoice
- Signed Membership Application
- Signed and Notarized Easement
- KCC Approval (if applicable)
- Notification of any property clearing the property owner was to complete.
- Notification of any trenching needed.
Once all items are gathered the project will be sent to acquire material.
Construction scheduling delays can be caused by certain circumstances such as:
- Adverse weather conditions.
- Ground conditions after weather events such as ice, rain, or snow.
- Peak construction season.